Privacy Policy

What is personal information

The information submitted to us – including CVs, work examples, salary information, education history, references, contact details as well as notes from telephone calls, notes from meetings and information we may gather found in internet searches are personal data under the Data Protection Act 1998. We are obliged and are happy to follow the principles set out in the Act when we process any personal data.

What personal data we collect and why we collect it

At TSDesign we have a bespoke database created specifically for us. Every candidate has their own personal record where we bring together their CV and work examples; the database also tracks all our email conversations, matches to opportunities, additional notes from meetings and telephone conversations. We use this information to review a candidate’s suitability for opportunities that come into our office before approaching a candidate. We also use a candidate’s CV and work examples for presenting candidates to a client. Please note we never share a candidate’s information, profile or work with a client without a candidate’s express permission first.

How do we collect your personal information

You personally submit your CV, work examples and email contents
Notes we make from meeting you in person or video calls
Notes we make from telephone calls, text messages or instant messaging we have with you
Feedback from clients who have had contact with you by reading your CV, interview or other means
Your LinkedIn profile’s
Information that has been published in the public domain (news articles, the internet, fashion shows, university year books etc

What we don’t collect

Information about you from your engagement with our website or pages you have visited.
Anything you have shared with us but specifically tell us you do not want it recorded.

How do I give my permission

As of April 2018, all registration and update forms have been updated so that you can give your permission. By remaining as an Associate of TSDesign Eu Limited or updating your profile information or joining TSDesign.global. You have given your permission. Thank you!

Who has access to your personal information

TSDesign Eu Limited is a Data Controller for the purposes of the Act and the Information Commissioner is aware of our data processing in accordance with the Data Protection Act 1998. Our registration number in the Data Protection Public Register is ZA527582

All the information we keep about our Associates is password protected.
Every account is password protected and each person on the team with access to the database has their own personal account and password to log into our database.
All our Associates files are kept on a cloud server and in our office, which is again password protected.
We run regular backups of the information which is cloud based.
The only people who have direct access to an associates’ complete files are the members of the TSDesign team who have contracts binding them to terms regarding confidentiality and the handling of information.

What information do we share outside of our organisation

We never share your personal identifiable information with anyone outside of our organisation without your express permission unless it is required by law. The information we share is limited to the information relevant to the enquiry for an open project.

When you wish to have your contact, information shared with one of our clients for consideration for an open opportunity, our team will: Check that we have your explicit agreement to record your personal information within our organisation abiding by this data protection policy. Ask if you wish to be considered for the open opportunity. You will be told the client name, an overview of the project itself, work at hand, what information of yours we will share and how we intend to share it. Get your permission to share telephone contact or email address in the case a client may wish to contact you directly – for example to make you an offer.

We never share the following information with anyone

Age
Being or becoming a transsexual person
Being married or in a civil partnership
Being pregnant or on maternity leave
Disability
Race including colour, nationality, Ethnic or national origin religion, Belief or lack of religion/belief
Sex
Sexual orientation

It is against the law to discriminate against anyone because of these protected characteristics. Therefore we never share any of this information with anyone.

Your rights to control your personal data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. Please contact the Managing Director; Tomek Sowacki admin@tsdesign.global .We will not accept requests over the telephone. We will require identity confirmation before sharing details. There is a fee to process each individual request. Any other concerns regarding handling of data can be directed to the same email address.

If an Associate decides they no longer wish to have their information visible at TSDesign, any member of the team can follow up with this.We will make your profile information is hidden from open searches and only contact you should a suitable project arise. Alternatively, we will make your profile information hidden and keep your name, email address and profile on file and change your status to “Do Not Contact” on our database. This way we can have a record of your request so as not to mistakenly contact you again. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you want to have your information deleted from our database and removed your full profile. Please email us admin@tsdesign.global subject GDPR PLEASE REMOVE ME, with your full name “user name” We may require identity confirmation before deleting your data.

Changes to our Privacy Policy

We may update or make changes to this Privacy Policy at any time and from time to time. The most recent version of the Privacy Policy is reflected by the version date located at the bottom of this Privacy Policy. All updates and amendments are effective immediately upon notice, which we may give of this Privacy Policy or other notice on the Website.
We encourage you to review this Privacy Policy often to start informed of changes that may affect you, as your continued use of the Website signifies your continuing consent to be bound by this Privacy Policy.
Our electronically or otherwise properly stored copies of this Privacy Policy are each deemed to be the true, complete, valid, authentic and enforceable copy of the version of this Privacy Policy which were in effect on each respective data you visited the Website.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

How to Contact Us

If you have any questions, comments or complaints about this Privacy Policy or our privacy practices or if you would like exercise your rights and choices, please email us at admin@tsdesign.global

Last updated November 2019.